2013-2014 season Meet Request Forms: more info

COACHES: 2013-2014 MEET BIDS CALENDAR Go to this page to see what meets have already been added to the calendar. Get your meet bids in to Patti Gable!

CANDY CORN/JUDGES CUP FUNDRAISER - WITH GYM EAST OCT. 12-13, 2013

HOLIDAY EXPRESS JUDGES CUP- WITH METROPOLITAN, DEC. 13-15, 2013

NATIONAL JUDGES CUP - TACOMA CONVENTION CENTER JAN 10-12, 2014

ASSIGNER CONTACT INFORMATION

Pier Hansen - CLUB CONTACT PERSON
Email; phone: 206-850-5133

Patty Ames - JUDGES CONTACT PERSON
Email; phone: 425-765-8728

TRAVEL GUIDELINES FOR JUDGES

REMINDER - CELL PHONES ARE NOT ALLOWED ON THE COMPETITION FLOOR. (MEET DIRECTORS - THIS INCLUDES YOUR HELPERS.)
COACHES ARE ONLY ALLOWED TO USE IPADS TO RECORD THEIR GYMNAST. (NO IPADS THIS YEAR FOR JUDGING.)

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Sanction Info: Effective January 2012 - criteria will be required to be a meet director and/or host a USA Gymnastics-sanctioned event or activity.

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Meet Directors - info on how to verifies memberships online for sanctioned events - USAG WA State Handbook Section B.5

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Judges must present a Mapquest with their voucher to each meet director before receiving a mileage stipend for each meet they judge. Go to this link for easy mapquest search for each club. www.usagwa.com/clubs.html

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TRAVEL GUIDELINES

Carpooling

When you are assigned a meet, you will be asked to carpool with other judges in your area or along the way to the meet. Carpools are recommended to help maintain reasonable costs for Meet Directors. The position of driver for carpools should be swapped among the judges within a carpool community. Carpool drivers will be reimbursed at the currant mileage listed on the contract, in accordance with the compensation package contracted by NAWGJ. Judges are requested to carpool when ever possible. If a judge chooses not to carpool for any reason, mileage will not be paid to that judge unless prearranged with the SJD and the Meed Director (USAG policy).

If unable to travel with the designated carpool, mileage may be charged from home to the carpool departure location.

• If a carpool participant is delayed and unable to join the carpool in a timely manner, the participant should continue to drive to the meet by himself/herself. Mileage many not be claimed. The delayed judge will continue to try to make contact with the carpool/Meet Director to inform them of the status of their arrival.

• If a judge has not contacted the carpool and has not arrived at the departure site within 20 minutes of the designated departure time, the carpool should depart for the meet.

• The carpool driver should contact the Meet Director, the assignor, or the SJD (whoever is available) to notify them of the problem with the carpool. These individuals can continue to attempt to make contact with the delayed judge to ensure his/her safety. Cars used for carpooling should be clean and free from clutter so as not to crowd the carpool participants. The car should be gassed and ready to travel when the carpool is picked up. Judges who are worried about the driving practices of the carpool driver should notify the driver immediately and request a change in behavior. If the judge continues to drive in an unsafe manner, the concerned judge should notify the SJD. If complaints are received about driving practices of a judge, that judge may not be assigned as a carpool driver in the future as a matter of safety for our judges. If you help with some of the driving responsibilities the driver is under no obligation to split .

Departure Time

• The departure time for the carpool should be established by calculating the travel time to the meet site plus adding 20-30 minutes to accommodate carpooling arrangements/transfers. The carpool driver has the responsibility to select a departure time that will allow timely arrival at the meet site without having to drive too fast for the conditions.

• The departure time for the carpool should not be more that 30 minutes above the estimated travel time unless there is mutual agreement of all participants. The carpool driver may not set the time so early as to cause other carpool participants to have to back out of the carpool and drive alone.

• For carpools requiring an overnight stay the night before the meet, the carpool drive should try to establish the departure time so as to be at the hotel no later than 10:00 PM.

• If ALL carpool participants agree that they want to leave earlier than the guidelines suggest (for personal reasons; shopping, side trips, etc.) they may only charge for meal expenses that fall within the time period of the carpool guidelines.

• If the carpool driver or participant in the carpool is delayed, the delayed judge must call the carpool driver or other carpool participant to notify them of the delay and give an estimated time of arrival. The carpool driver must make a decision at that time as to whether the carpool will leave without the delayed judge or wail until the judge arrives. Common sense will be the guiding rule for such decisions.

• If the carpool judge is unable to make contact with the carpool by phone to inform them of the delay, the delayed judge should call the meet site and leave a message for the carpool driver. The carpool driver, in turn, should call the Meet Director to find out if a message has been received from the delayed judge before leaving the departure site.

• If a carpool participant is unable to join the carpool in a timely manner, the participant should continue to drive to the meet by himself/herself. Mileage many not be claimed. The delayed judge will continue to try to make contact with the carpool/Meet Director to inform them of the status of their arrival. • If a judge has not contacted the carpool and has not arrived at the departure site within 20 minutes of the designated departure time, the carpool should depart for the meet.

• The carpool driver should contact the Meet Director, the assignor, or the SJD (whoever is available) to notify them of the problem with the carpool. These individuals can continue to attempt to make contact with the delayed judge to ensure his/her safety.

Lodging/Hotel Arrangements

If you can reach the meet site by leaving your home at a reasonable time without lodging, you will not be assigned to a hotel room. If you indicate that you need a room and do not cancel with the Meet Director in advance and the Meet Director has to pay for your room, he/she has the right to deduct the cost of the hotel room from your check. In a two- day or longer meet, you may be expected to stay at the hotel if the Meet Director is obtaining a complimentary room. In this case, mileage would only be paid for one round trip even if you should choose to go home each day. Likewise, it is not the Meet Director’s responsibility to provide a hotel room for you just to avoid an early morning drive if you live within a reasonable travel time to the meet site.

If you anticipate that a meet is going to end late (past 9:00 PM) and require you to stay overnight at the meet city, please let the Meet Director know so that arrangements can be made for you to stay overnight on the last night of the meet. Because there are a number of factors that must be considered in determining overnight stay following late-night meets, no set rule is in place and judges and Meet Directors are asked to use common sense. This is a safety issue for judges and Meet Directors and the decision must be made with the safety of the driver/carpool as the highest priority.

Family Members and Travel/Hotel

If you want a family member or friend to travel with you to a meet or you wish to stay in a hotel room with a family member or friend on the way to or during a meet, the following procedures are REQUIRED. Please do not ask other judges, the assignor or the SJD for an exception to these procedures. Such requests put pressure on these people to comply with your request when they may prefer not to.

1.) You cannot take ANY family member in a carpool being paid for by the Meet Director. Don’t even ask the driver for an exception. If you want to travel with a family member or friend, you will have to drive to the meet site on your own and you will receive no reimbursement for mileage or gas. If you are the carpool driver and wish to take your family or friend, your must call the assignor and relinquish that position and receive no mileage or gas.

2.) Hotel rooms are not furnished for family members. If you have been assigned to a room and you bring your family along, you as a judge, can stay in the designated room but NOT your family. A judge may stay with his/her family member but the judge must assume responsibility for making hotel reservations and paying for the room.

3.) Please do not take food from the judge’s table to feed your family members. If meals have been arranged by the Meet Director in an off-site facility (restaurant), family members are not to accompany judges.

4.) Family members are not permitted in the judge’s room. If you want to spend time with them during the breaks, you will need to meet with them outside the judge’s room.

5.) Family members that wish to attend and watch the meet must pay. They are officials or participants; therefore, they must pay as a spectator. Do not ask for special privileges.

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